Privacy Policy

Privacy Policy

For the purposes of the General Data Protection Regulation (“GDPR”) effective May 2018 and the related legislation and regulations implementing these into Polish law from time to time, the Data Controller is CFW - Recruitment Specialists sp. z o.o., with the legal seat in Krakow, Myslakowskiego  street 9, KRS No.0000284740, agency license 5215.

General Statement

CFW Recruitment Specialists fully respects your right to privacy and are committed to ensuring that your privacy is protected. CFW Recruitment Specialists will not collect or publish any personal information about you without your permission. Any personal information which you volunteer will be treated with the highest standards of security and confidentiality, strictly in accordance with GDPR.

Background

CFW Recruitment Specialists have always taken the security and protection of your data very seriously. We have only ever sourced data from reputable sources (Job Boards, CV Databases etc) where they have permission to share or forward your data to us. We have never shared details with clients without explicit permission to do so and only ever for a specific role.

Terms and Conditions

Please read this agreement carefully before accessing or using our services. By accessing or using our services, you agree to be bound by the terms and conditions below. We may modify this agreement at any time, and such modifications shall be effective immediately upon posting of the modified agreement.

This Privacy Policy sets out the basis on which all personal data that CFW Recruitment Specialists collects will be processed by us. Please read it carefully and take the time to understand our policies and procedures relating to your personal data.

If you do not accept that we process your data in the manner detailed in this Policy, please refrain from submitting any personal data to us.

Collection and Function of your Personal Information

CFW Recruitment Specialists collects and uses your personal information to conduct our recruitment functions and services. Personal data will generally contain the information on your CV such as your name, contact details, skills, experience etc.

CFW Recruitment Specialists will use your personal data:

  • To assess your suitability for vacancies by matching your skills and experience against roles we currently have with our clients.
  • If we contact you about a role that we think may be of interest to you, the first thing we will do is request your consent:

    • We will ask if you are interested in hearing about this opportunity

    • We will ask if we can keep in touch with you.

    • We will ask if we can keep your data on our database.

    • You will also have the option to request that we update, delete or provide a copy of this information to you.

  • To put you forward for roles with our clients where you have given us permission to do so after we have discussed the role and your suitability with you. This consent will be recorded on our systems.

    • Your data will never be shared with a third party without your recorded agreement.

    • We will only ever look for consent on a role by role basis.

  • Communication with you:

    • About specific job opportunities relevant to your skills and experience.

    • With industry leading career guidance and support content.

In some instances where our clients use third parties to do reference checks, qualification checks, police checks, technical tests, psychometric tests etc. we may need to share your data with these third parties. In these instances, we will inform you that a third party is involved in the process and look for your consent to share your data with them.

In some instances, on behalf of our clients, additional personal information may be required to facilitate employment, compliance and payment services, such as bank account details, national identification numbers and visa details. This data will only be held for as long as it is required to provide such employment services and will be deleted once the period we have to legally hold the data has lapsed.

CFW Recruitment Specialists Existing Data

It is our responsibility to ensure that all Personal Data that you provide to us is maintained and updated accordingly. However, it is your responsibility to notify us of any changes to your Personal Data to guarantee your data is up to date.

Where we currently hold personal information about you, you may at any time request that we update, delete or provide a copy of this information to you. We will happily provide you details of which Job Board or CV Database your data originally came from and the date on which CFW received this data.

Where you request your data to be updated, deleted or for us to provide you a copy of the data we will action this within one week from when the request is received. All requests should be emailed to careers@cfw.pl   You will be notified by email when the request has been completed. We will hold your data for no longer than we have a legitimate interest in doing so.

The Storage and Upkeep of Personal Data

CFW Recruitment Specialists will make every reasonable effort to keep your Personal Data current and up-to-date. This will happen via phone calls, email and general communication in order to stay in touch, and noting relevant changes to your profile. If there have been any major changes since our most recent interaction please contact us to allow us to update our records of your Personal Data.

CFW Recruitment Specialists will store your Personal Data in the context of the services of a professional recruitment consultancy. You have the right to instruct us to erase your Personal Data at any time. CFW Recruitment Specialists may erase your personal data at any point if we consider that we are unable to provide the recruitment services to you as described in this Privacy Policy, and as a result, there is no necessity for us to retain your Personal Data for the purposes for which it was collected.

Who Has Access to your Data?

The information that you have provided to us may be made available to personnel working in CFW Recruitment Specialists, our clients, and the third parties as set out above and with your permission.

Security of your Data

The protection of your data has always been the utmost priority for us and as such we only use leading international software and service providers with the best in class security solutions to store and manage your data. These companies have the latest technologies, processes and procedures to safeguard your data.

We guarantee that your data is processed fairly and lawfully, and with due skill and care. We will also guarantee that the data you submit is solely used in accordance with the purpose as set out in this policy.

However, no system is 100% secure but we take all reasonable precautions to ensure the privacy and integrity of your data is maintained. No transmission over the internet can be 100% secure. CFW Recruitment Specialists accepts no liability should this occur.

Right of Access

You have the right to obtain from CFW Recruitment Specialists access to your personal data. You can do this by emailing careers@cfw.pl

CFW will always verify the identity of anyone making a Subject Access Request before handing over any information and provide the relevant data within one month of receipt of a Subject Access Request.

This will be provided free of charge in accordance with GDPR. Where your access requests are manifestly unfounded or excessive, CFW reserves the right to charge a reasonable fee taking into account the administrative costs of providing the information.

You have the right to have CFW rectify any inaccurate Personal Data which CFW holds relating to you.

Right to erasure

Should you wish for your Personal Data to be deleted by CFW, you can email

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